# Editable RFP and scoring worksheet

Imperial Cleaning Inc | imperialcleaninginc.com

Illustrative procurement weights total 100%. Change them to suit your procurement policy, then confirm the total before comparing vendors.

Organization / property: ____________________
Procurement contact: ____________________
Bid deadline: ____________________
Site walkthrough date: ____________________
Start date and term: ____________________
Cleanable area and floor types: ____________________
Operating hours and access restrictions: ____________________
Task / room / frequency / responsible party: ____________________
Consumables and periodic work: ____________________
Required insurance and onboarding documents: ____________________
Exclusions and optional prices: ____________________
Change approval and correction process: ____________________
Vendor A / B / C prices and assumptions: ____________________
Weighted score: sum of each rating (0-5) / 5 × weight. Total possible: 100. ____________________

| Criterion | Weight | Evidence to request |
| --- | --- | --- |
| Price | 30% | Total for the same defined scope |
| Scope compliance | 25% | Room and task matrix |
| References | 15% | Relevant reference conversations |
| Quality plan | 15% | Inspection and correction process |
| Insurance and safety requirements | 10% | Documents required by your organization |
| Site review | 5% | Access and building-specific questions |

Notes / exclusions:
____________________

Planning template only. Review with the responsible facility or project lead before use. Do not record passwords, alarm codes, patient information or other sensitive records.